In March of 2019, the Social Security Administration began mailing notifications to employers identified as having at least one name and Social Security Number (SSN) combination submitted on wage and tax statement (Form W-2) that do not match their records. The purpose of the letter is to advise employers that corrections are needed in order for them to properly post its employee’s earnings to the correct record. There are a number of reasons why reported names and SSNs may not agree with their records, such as typographical errors, unreported name changes, and inaccurate or incomplete employer records.
On this page are resources and free online tools to assist with accurate wage reporting, including how to register for Business Services Online (BSO) and how to view and correct name and SSN errors.
Here is a link to the sample notices